Job Description

Here at FBS, our software products drive our success. In fact, we're one of the top three vendors in the world for MLS software and growing fast. Hiring the best and the brightest means we pay competitively, have strong healthcare benefits, provide a professional-yet-casual, resource-rich working environment and enjoy the freedom to be individuals who work together towards common goals. Your peers aren't co-workers, they're owners; FBS is 100% employee owned. That means each employee-owner earns company stock in addition to their salaries for maintaining the company's growth and success.

FBS is looking for an Administrative Assistant to join our team at FBS headquarters in Fargo, ND. This vital role provides administrative support across teams to ensure efficient office operations. This is an onsite position. 

Responsibilities:

• Office management: 
  • Office communication 
    • Answer and transfer incoming phone calls to appropriate employee in a polite and timely manner
    • Direct visitors to employee office or gathering space
    • Correspondence 
  • Supply management 
  • Facilities coordinator - building committee tasks, proactively arrange maintenance when needed
• Accounts Payable - input vendor bills into accounting software- coding to g/l
• Accounts Receivable - apply customer check payments on a daily basis, help with collections
• Organize invoices for payables in customer files
• Assist various departments with ad hoc administrative duties, contributing to overall team and company efficiency

What you'll need to be successful:

• Attention to Detail – Catching discrepancies in vendor bills, customer payments. 
• Time Management – Managing due dates, payment cycles, particularly around month-end close.
• Confidentiality – Handling sensitive financial data demands discretion and integrity.
• Analytical Thinking – Identifying inconsistencies or unusual patterns in billing helps prevent fraud and improve accuracy.
• Communication Skills – Clear, professional interaction with internal teams, customers, vendors 
• Technical Proficiency – Familiarity with company accounting software (NetSuite) and Excel is preferred.
• Problem-Solving – Resolving discrepancies with vendor bills or accounts receivable payments.

Starting Salary Range: $21-24/hour, depending on experience. 

At FBS, you get entrepreneurial energy, innovation and big thinking: deadlines to beat, challenges to conquer, and emerging technology to chase without the volatility, uncertainty and risk of a start-up. As an owner at FBS, you actually do get out what you've put in. If you are looking for a place where your creativity, knowledge and expertise will be appreciated and rewarded in a team of passionate, intelligent, and fun teammates, we encourage you to apply. 

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